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Managing Educator Consent Forms

Provider Admins can now view the status of their staff’s consent forms in their I-LEAD account on the “Associated Educators” section of their Provider Details page. The status next to the educator’s name indicates the status of their consent form. The “Status Submitted” section indicates when they submitted their last consent form. Consent forms expire 364 days from that date.

Please note that consent forms are required annually and can only be done by the staff member 90 days before expiration. Contact the Brighter Futures Solution Center directly at 1-800-299-1627 for guidance.

Consent Form Status Definitions 

Submitted means the consent is in the system, but the processing has not been started. The next step would be for the FBI record to be completed. If it is a new employee then a provisional email will be sent and the consent will be sent to the next two queues for review. If it is an on-going individual, then no email will be sent but consent will be sent to the next two queues for review.

Incomplete indicates that there is an issue with the FBI (fingerprint check) or the consent form itself. A disqualification letter will be sent via mail to the caregiver and provider regarding the disqualification.

This most commonly comes up when a consent form was submitted without the fingerprint TCN # provided by Identigo. Provider admins should contact the OECOSL Background Checks Department at qualification.review@fssa.in.gov to submit the missing information for these I-LEAD users.

Provisional means the FBI check has been completed for a new employee and they can begin working under supervision. The consent form will be sent to the other queues for completion.

Received is the old status name for the new “Qualified” status.

Qualified means all checks have been done and the consent form is complete with no records found.

Disqualified means an issue has occurred which makes the caregiver ineligible to work in child care. This could be due to an incomplete/expired fingerprint, felony arrest and/or child welfare substantiation. Letters will be sent to the provider and caregiver.

*Note: An educator listed as ‘N/A’ means the consent form has NOT been completed in the educator’s I-LEAD account. Please check to see if the educator is listed as “Yes” under the ‘Registered’ column. If so, please advise the educator to fill out the consent form in their I-LEAD account. If the educator is listed as ‘No’ under the registered column, you may need to send them an invitation to join your child care program, which they must accept within three days. Please invite educators to all sites they work for, as the consent form can fulfill all background screenings for all sites. When sending an invitation, remember to click the last two steps –‘REVIEW’ and ‘SUBMIT’ — to successfully send the invitation.


Updated on March 11, 2021

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